Payroll and Accounting Specialist

Payroll and Accounting Specialist Department: Finance FLSA Status: Full Time/Non-Exempt Work Schedule: Monday-Friday, 8:00AM-5:00PM Reports to: Finance Director Wage Range: $32.
07-$41.
52/hr DOE/DOQ Employee Benefits: Full Medical, Dental and Vision benefits first of the month after 60 days employment.
HL7N pays 100% of the insurance premium for Full-time Employees (30 hours+).
HL7N pays 100% of the Employees $5,000 deduction utilizing the Difference Debit Card HL7N pays 100% of the Employees Dental and Vision expenses up to $1,000 utilizing the Difference Debit Card.
$75,000 Life Insurance, Short and Long-Term disability after 90 days.
HL7N pays 100% of the Life Insurance premium for Full-time Employees (30 hrs.
+).
Annually Employees receive 12 paid holidays; 20 Paid-Time-Off (PTO) days per year after the employee has been employed FTE (30 hrs.
+) and achieve successful 90-days performance evaluation rating.
403(b) Thrift Savings Plan with the HL7N maximum pension contribution of 4%, completed 12 months of employment (2,080 hrs.
) and successful performance evaluation rating.
Healing Lodge employment may qualify for the federal Public Service Loan Forgiveness (PSLF) program as well as loan repayment through Health Resources and Services Administration (HRSA) About the Company The Healing Lodge of the Seven Nations is a youth residential treatment facility which provides a safe and caring healing environment for adolescents.
Located on 51 acres, our wellness program provides a peaceful environment for treatment balanced in traditional, cultural and spiritual values and practices.
These values and practices foster respect, honesty, generosity, strong cultural identification and hope for positive life changes.
The Healing Lodge treatment program integrates traditional, spiritual and cultural values with chemical dependency and mental health counseling to create a holistic approach toward healing.
Residents include both Native American and non-Native from all areas of the country.
About the Position The Payroll Specialist provides support to the Finance Director, Executive Director, and other managers to create, monitor and follow financial procedures that are in accordance with the Healing Lodge’s policies and procedures and meet general accounting standards.
Essential Duties and Responsibilities Initiates accounts payable process including processing of purchase orders, matching purchase orders with invoices, entering into AP system, and obtaining appropriate signatures.
Reviews all timecards to ensure supervisors and employees complete and approve accurate timesheets.
Works with each supervisor to correct any deficiencies.
Ensures accurate entry of Pension contributions on-line as part of the payroll process.
Ensures accurate entry of payroll information and processes payroll.
Responds to inquiries regarding payroll procedures (e.
g.
wage levies and garnishments, savings contributions, direct deposits, etc.
).
Sends department heads Budgeted Hours and Over Time Reports as part of the payroll process.
Working closely with the HR Department to reconcile benefit billing and account balances to maintain accuracy and compliance with established guidelines and policies (e.
g.
voluntary and involuntary contributions, etc.
) A reconciliation of all accounts will be sent to HR Director and Finance Director monthly.
Prepares bank deposits by recording records on the deposit slips and gives to someone outside the Finance Department to deposit then gives a copy to Finance Director to enter into accounting system.
Receives and coordinates the reconciliation of credit card statements with staff purchases in accordance with the policies & procedures.
Assists the Financial Director in preparing for the annual external financial audit.
Support the external auditors with locating financial records during their audit.
Trains or informs other staff/or outside parties regarding procedural requirements for the purpose of processing A/P, Procurement, Payroll and Benefits transactions (e.
g.
via training manuals, documentation, email assistance, and personal training.
)