Operations, Events, and Development Administrator

*Job Description * *\* This is an essential non-profit ministry - you will be required to work in-person with other staff members and Care Recipients \* * *Who We Are:* Big Table is a fast-growing Christian non-profit that provides care for the largest industry in the nation - those working in the restaurant and hospitality industry.
It is a vibrant industry full of gifted, creative, and generous people.
It is also an incredibly tough industry that is the catch basin for the most marginalized in the country: at-risk teens, single parents, minorities, new immigrants, income-insecure seniors, and those formerly incarcerated working to build new lives.
Many work inconsistent hours at multiple jobs, and tough night, weekend, and holiday hours push relationships past the breaking point.
The stress levels are constantly high and most have no safety net, insurance, or benefits.
It is the industry with the highest rates of drug and alcohol abuse in the country.
*Our Mission:* Guided by the remarkable example of Jesus, Big Table exists to see the lives of those working in the restaurant and hospitality industry transformed by creating community and caring for those who are in crisis, transition, or falling through the cracks.
Big Table is joyfully committed to care for all who work in the restaurant and hospitality industry without any strings attached.
We do so specifically because of our faith that God created each person for eternity, and each person we engage with is of infinite value.
We share our Christian faith and model Christ’s love as we care and build trust rather than lead with this on our website or print materials because the perception of Christian faith in the restaurant and hospitality industry is uniquely negative and would keep us from engaging the very people we are called to serve.
*What We Are Looking For: * Big Table seeks a highly skilled Operations and Development Administrator to work full-time at our office in Spokane.
The Operations and Development Administrator plays a vital role in providing oversight and implementation of organization wide systems, financial controls, event coordination, and development.
*Who You Are: * CHRISTIAN FAITH is core to your identity, but this faith is marked by deep grace and a delight to care for all regardless of their own interest in faith.
 You are highly competent and have significant capacity to manage multiple projects at the same time – ensuring no task falls through the cracks.
You possess acute problem solving and analytical skills with a desire to learn Big Table operations from top to bottom.
You see value in long-term thinking and large-scale impact to the organization.
Effective, smooth-running systems delight you to your core and you are able to enforce system adherence when necessary.
You are resourceful and find joy in supporting a team to reach their highest potential.
You enjoy a culture marked by integrity, honesty, and support that values thoughtful feedback and inspires ongoing learning and development.
 You are pliable and joyful and would be comfortable in a fast-growing organization that is continually evolving.
*OPERATIONS/ FINANCIAL OVERSIGHT* * Ensure adherence to all financial protocols and procedures * Maintain funding spreadsheet: corporate sponsorships, monthly partners, grants, event income * Managing office reimbursements: tracking team mileage and misc.
reimbursements and reporting to HQ * Team receipt management: approve Divvy credit statements and reconciliation * Monitor General & Administrative expenses to monthly and year to date budget.
Review Profit and Loss statements for accuracy and alert HQ to any expenses that were miscategorized.
Adjust spending accordingly and advise City Director * Maintain integrity and accuracy of CRM software (duplicate reports, in-kind giving etc.
) and participate in yearly audits * Support reporting and communication with HQ * Work with City Director to complete yearly budget planning, develop and implement funding strategy with long and short term goals in mind *EVENT COORDINATION* * Work with City Director to plan and execute all Big Table Spokane events: Industry Dinners, Chef Dinners, Benefits and Fundraising events; primary responsibilities include providing systems and administrative support for all communication, graphics, maintenance of events budgets, registration, and follow up * Oversee guest lists/registrations and all email correspondence with table hosts and guests regarding payment, event instructions and reminders * Create and update all print materials related with events in collaboration with the HQ Communication Coordinator * Assist with slide shows and media presentations as needed * Work with City Director to manage hotel and venue contracts, BEO, tastings, venue walk-thrus, event diagrams, and timing.
Serve as point person for appreciation and care of all catering and sales team * Draft and manage event team to-do lists * Manage event flow and related logistics.
Work collaboratively with industry partners to execute event * Track event budget for all Industry Dinner, Fundraising and Benefit Events * Serve as Procurement Manager: initiate Procurement Request letter in Q1, recruit and empower a Procurement Committee, manage all communication and gratitude; oversee all elements of Silent and Live Auction * In collaboration with City Director procure corporate event sponsorships *DEVELOPMENT* * Track Corporate Partner commitments and fulfillment: website presence, social media thanks, care project involvement * Write foundation letters of inquiry, submit grant applications and track submissions and reporting * Develop and steward relationships with individuals, corporate partners, churches, and industry partners to share vision, and enhance engagement * Engage in research to identify new individual, business, foundation, and government prospect that align with Big Table’s mission.
Develop relationships that leads to support.
* Collaborate with Executive of Communications on partner recognition and care stories *CHARACTER, SKILLS, AND EXPERIENCE OF AN IDEAL CANDIDATE * * Strong analytical and data-driven decision-making skills.
* Deep comfort with learning, troubleshooting, and improving systems.
* Ability to build relationships, influence others, and successfully lead projects.
* Ability to wear a number of different hats and switch seamlessly between them.
* Passion for improving the efficiency of a team and organization through process improvement.
* Highly detail-focused and results-oriented; ability to work effectively under pressure.
* A commitment to servant leadership.
* Demonstrated ability to analyze fiscal and administrative problems and make recommended solutions.
* Exhibit sound and accurate judgement and make timely decisions.
* Proven experience executing strategic plans and creating a positive, collaborative team environment.
* A desire to joyfully support and guide the Big Table team.
* Respect for and careful adherence to expectations of confidentiality.
* Computer proficiency in Word, Excel, Publisher, and familiarity with donor management software.
System integration and ability to troubleshoot IT challenges.
* High-energy and joyful, “can-do” attitude, flexible, with an attention to detail and a high degree of initiative.
* Energized by organization growth and gratified by setting up systems.
* Bachelor’s degree required - business, marketing, or nonprofit leadership focus preferred.
*HOW TO APPLY * Submit the following REQUIRED documents to tara@big-table.
com: * A current resume.
* A letter describing why you would be successful in this position that highlights relevant experience.
* A brief statement of faith.
Job Type: Part-time Pay: $37,000.
00 - $38,500.
00 per year Expected hours: 35 per week Benefits: * 401(k) matching * Health insurance * Paid time off * Parental leave Schedule: * Monday to Friday Education: * Bachelor's (Preferred) Experience: * Operations management: 1 year (Preferred) * Administrative lead: 3 years (Preferred) Work Location: In person