Assistant Director, Events & Strategic Initiatives

First Section Who We Are At Gonzaga we don’t just state our mission.
We live it every day as a Catholic, Jesuit, and humanistic University.
It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service.
From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families.
The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes.
Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays.
Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.
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Position Title Assistant Director, Events & Strategic Initiatives Posting Number S2258P Department Advancement Operations Work Schedule Standard office hours are Monday –Friday, 8:00 AM –5:00 PM.
Incumbent may work non-standard hours as needed.
Employment Status Regular Temporary or Fixed-Term Assignment End Date Hours per Week 40 Months per Year 12 Job Purpose The Assistant Director, Events & Strategic Initiatives will handle the planning and execution of donor and Presidential events for Advancement.
The budgeted annual salary that the University reasonably expects to offer for this position is $53,887.
The full internal range is $53,887- $73,135.
Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week) 53887 Minimum Salary (Annualized 12 months, 40 hours/week) 53887 Salary Midpoint (Annualized 12 months, 40 hours/week) 63396 Maximum Salary (Annualized 12 months, 40 hours/week) 73135 Essential Functions Essential Function Category Title Strategic Event Management % of time for section 50% Function Details Develop, plan and execute approximately 30 high-level donor stewardship and cultivation engagement events annually that are responsive to the needs and interests of our donors and prospects, foster a sense of belonging, and reflect the University’s commitment to diversity, equity, and inclusion.
Prepare and monitor UA event budgets, make event-level financial decisions in consultation with the Director for Strategic Initiatives, and be accountable for financial outcomes, including pre-event projects and post-event yields.
Research, evaluate and select internal and external venues and vendors responsible for providing event services.
Negotiate prices and agreements and serve as primary contact for event management and customer service issues.
Oversee the development and execution of all event logistics, including venue buildout, vendor production, and event flow.
Serve as on-site lead during all phases of event execution.
Identify, recruit, educate and direct the work of volunteers and staff to execute high-level customer service at large-scale Presidential and donor engagement events or the University.
Evaluate event programs for effectiveness, satisfaction levels, and areas for improvement, providing recommendations for enhancing donor and prospect stewardship and cultivation activities.
Manage the department’s event equipment inventory, ensuring proper utilization, storage, and replenishment.
Supervise the scope of large multi-event programs, such as the Spires Society, March Madness activities, building openings, campaign celebrations, and other special events.
Collaborate with donor relations and annual giving staff to organize annual donor stewardship events in Spokane and other regional markets.
Work with the Director of Strategic Initiatives on a long-term plan for campaign-related events and engagement opportunities.
Assist the President’s Office with trustee board meetings, programming, and presidential events, as requested.
Consult with campus partners, including Schools/College, on event logistics and best practices supporting the overall advancement goals for donor and prospect stewardship and cultivation events.
Meet with any university staff involved in special, Presidential event development to ensure that policies, procedures, and advancement goals are being met.
Essential Function Category Title Event and Initiatives Marketing and Communications Management % of time for section 20% Function Details Work closely with the Marketing Communication colleagues to develop and implement comprehensive, strategic communication plans for donor and prospect events and strategic fundraising initiatives, including print pieces and graphics, publicity, electronic communication, and media relations.
Serve as point person for donor and prospect events within Software platforms, including but not limited to iModules, ThankView, Zoom, and ZRM.
Essential Function Category Title Top Donor Engagement Support % of time for section 20% Function Details Assist the Director of Strategic Initiatives in the management of The Spires Society engagement events, visits and communications including but not limited to event and visit logistics, gift procuring and mailing, and communication building and distribution.
Collaborate with the Director of Strategic Initiatives to implement project management strategies for top donor engagement initiatives, ensuring timely execution and delivery of key objectives.
Other Functions Other Functions Work closely with the Alumni Relations department to collaborate on and maximize advancement resources to support events that meet alumni relations and donor engagement goals.
Travel as needed to assist with onsite event management for large out-of-town events.
Attend and participate in University Advancement staff meetings Assist other members of the University Advancement department during peak periods and with special workload projects.
University Competencies University Work Values Promoting Excellence in Academic Endeavors and Professional Practice • Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes Sharing Responsibility for Mission Identity and Leadership • Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community Affirming a Commitment to Human Dignity • Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential Advancing a Culture of Inclusiveness • Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds Caring for Our Common Home and Integral Ecology • Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life Cultivating Individual and Community Accountability • Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards Qualifications/Knowledge Required/Years Experience Required Degree Required Bachelor's Degree or Equivalent Experience Certifications and/or Licensures required Knowledge Required Early career, knowledge may be from education and/or some experience Years Experience Required 5-7.
99 years Minimum Qualifications Five (5) years’ experience in progressive office support in fundraising, events or marketing with at least three (3) years of event experience.
Strong communication skills in order to clearly explain options and solutions to end users; Ability to communicate effectively and courteously with internal and external constituents; Strong written communication skills demonstrating the ability to prepare outlines, reports, letters and any other supplemental materials in a clear and concise manner Microsoft Word skills to include the ability to create reports, containing graphs and other intermediate functions (e.
g.
perform mail merge, insert table of contents); Microsoft Excel skills to include the ability to create spreadsheets (e.
g.
, formulas, filters, graphs) Strong organizational skills.
Experience working both independently and as part of a team Maintain composure in fast paced work environment; Demonstrated ability to manage competing priorities with frequent interruptions; Demonstrated ability to operate with a high level of confidentiality and discretion; Demonstrated ability to accurately input data into various systems Desired Qualifications Experience in higher education Experience with SCT Banner and Campus Management Physical / Environmental Qualifications Remain in a stationary position for up to 70% of the time Ability to be at benefactor events (prep, working with vendors, greeting guests) for up to 4 hours at a time Ability to prep for and attend meetings and events across campus in various weather conditions Wrist and hand movement related to computer work Posting Detail Information Open Date 04/24/2024 Close Date 05/08/2024 Open Until Filled No Application Review Begins On 05/08/2024 Special Instructions to Applicants EEO Statement Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission.
Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply.
All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status.
Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics The safety of all members of the campus community is of vital concern to Gonzaga University.
Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report.
The Gonzaga-In-Florence Safety & Security Guide is also available.
A copy of the report can be found online at www.
Gonzaga.
edu/Clery.
A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120.
The Florence Guide may also be obtained on the Florence campus in room 105.